If you accidentally skip one, go back into your Deleted Items folder and accept it.Īlways send a response to the meeting organizer when you accept or decline. If you simply delete them, you may miss important changes to the meeting. Include a note about what the change is with each update, so attendees are informed, and so that they don't skip updates that they think they have already seen.Īs a meeting attendee, accept or decline every calendar message. For example, Outlook, Outlook on the Web, and some other email/calendar clients give you the option to only notify the attendees that you've added or removed. Keep everyone obsessively synchronized by sending all updates to all attendees. Make sure that everyone sees the same view of a meeting by sending and processing every update.Īs the meeting organizer, send notifications to all attendees on every change.
Here are tips to maintain calendar harmony.įirst Rule of Calendar Harmony: There are no useless messagesĬalendar updates are sent by email messages. You say unkind things to your children and neglect your pets.
You start showing up at different times for a meeting that was moved. The meetings start looking different, and cracks appear in the mirror. If one of you misses an update, the copies no longer look identical. As long as you each receive every change to each meeting, each calendar entry gets the same updates, and the illusion holds. As you accept invitations, updates, and cancellations, the item on your calendar is updated. This is illusion there is no unity, only the appearance of unity.Įach person’s calendar has a copy of the meeting invitation. When a meeting appears on your calendar and a coworker's calendar, you might assume that there is a single calendar entry. If one meeting (in a series) is different, make it a separate meeting.Įxplore the Rules for Calendar Harmony in Detail Have only one person manage a calendar (for example, either you do it, or the person you delegated to does it, but not both). When possible, use Outlook (Windows) rather than Outlook (Mac), Outlook on the Web, or Apple Mail, especially for recurring meetings. Mobile devices create the most problems they are best used for viewing only, not for creating or responding to events.Īlways respond when accepting or declining. Tips for Keeping Your Calendar Harmoniousįor more details, scroll down to the detailed rules below.
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